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By The TaskFire Team · Updated October 2026 · Prices checked October 16, 2026

Disclosure: This page is written by The TaskFire Team. We make TaskFire, one of the two apps compared here, so we have an obvious interest. We’ve tried to be fair: competitor facts come from the competitor’s own website or help pages, each with a source link below, and we say plainly where Microsoft To Do is the better choice. Prices are in US dollars and were checked in October 2026.

The short answer

Microsoft To Do is the better choice if you want a free app on every major platform (Windows, Android, iPhone, Mac and web) or you use Outlook, since it syncs with Outlook Tasks. TaskFire is the better choice if you want more power on Apple devices and the web: custom Smart Lists that filter across all your lists, start and due dates, and Google Calendar and Slack integration, for $2.99 a month.

At a glance

TaskFire Microsoft To Do
Free plan Yes: 50 active tasks, 3 active lists, 1 reminder per task Free
Paid plan (individual) Premium $2.99/mo or $30/yr None for personal use
Team plan Teams $4/user/mo (or $40/user/yr) Included with eligible Microsoft 365 work/school plans
iPhone / iPad Yes Yes
Mac Yes Yes
Web app Yes Yes
Android No Yes
Windows (native) No (use the web app) Yes
Smart Lists / saved filters Yes (Premium) Built-in smart lists (My Day, Planned, Assigned to you)
Tags Yes (Premium) Yes (#hashtags in task names)
Recurring tasks Yes (Premium) Yes
Shared lists & task assignment Yes (Premium) Yes
Google Calendar / Slack integration Yes (Premium) Outlook Tasks sync
Add tasks by email Yes (Premium) Flag emails in Outlook as tasks

TaskFire details: TaskFire pricing and features. Microsoft To Do details: see Sources below.

Pricing

Microsoft To Do is free with a Microsoft account. For work and school accounts, it comes with eligible Microsoft 365 subscriptions, and users need an Exchange Online mailbox for tasks to sync.

TaskFire has a free Basic plan with tasks, checklists, reminders, notes, comments and free syncing, capped at 50 active tasks and 3 active lists, with one reminder per task. Premium costs $2.99 a month or $30 a year (about $2.50 a month) and removes those limits. It adds tags, Smart Lists, recurring tasks, location alerts, Siri and Siri Shortcuts, list sharing, task assignment, adding tasks by email, Google Calendar and Slack integration, up to 10 reminders per task and 1 GB of attachment storage. Teams costs $4 per user per month (or $40 per user per year) and adds centralized billing, a team admin dashboard and priority support. New accounts get 14 days of Premium free, and you can cancel at any time.

Bottom line: Microsoft To Do is free. TaskFire costs money once you outgrow its free plan.

Platforms

Microsoft To Do has apps for Android, iOS, Mac and Windows plus the web, and it syncs through Exchange, so it’s built into Outlook Tasks.

TaskFire runs on iPhone, iPad, Mac and the web, and one account syncs everything. TaskFire has no Android app and no native Windows app; on a Windows PC or Chromebook you’d use the web app. Microsoft To Do wins for Windows and Android users.

Features

Microsoft To Do covers the basics well: My Day for planning today, starred tasks, steps (subtasks) and shared lists, with tight Outlook integration. Tasks can have due dates, reminders, repeat schedules, notes, file attachments (up to 25 MB) and #hashtag tags, and flagged Outlook emails can become tasks.

TaskFire is built around lists and Smart Lists, which are saved filters that pull tasks together from every list. New accounts start with ready-made Smart Lists such as Important (starred), Next seven days and Assigned to you, and you can copy and edit them. When you type a task, TaskFire reads symbols in the text to fill in fields: brackets for a start date, parentheses for a due date, exclamation marks for priority, # for tags and a dash for the list name. Tasks can have start and due dates, three priority levels, notes, comments, tags, checklists, and repeat patterns based on either the due date or the completion date. You can also forward an email to create a task, with the email body saved as the task’s notes.

Collaboration

Microsoft To Do lets you share lists with an invitation link, assign tasks to list members and see them in an “Assigned to you” smart list, and get notified when others change a shared list. In a company, admins manage it through Microsoft 365 licensing.

In TaskFire, Premium users can share lists with Free and Premium users, assign tasks to people, and comment on tasks, with optional email notifications for new comments. The built-in “Assigned to you” Smart List shows everything that’s been handed to you. The Teams plan adds centralized billing and an admin dashboard. You can also invite outside collaborators to your lists for free.

Who should pick which

Pick Microsoft To Do if: – You use Windows or Android, or a mix of devices. – You live in Outlook and want tasks synced with Outlook Tasks. – You want a simple, completely free app.

Pick TaskFire if: – You mainly use iPhone, iPad and Mac, plus a browser. – You want custom Smart Lists that filter across all your lists. – You want Google Calendar or Slack integration instead of Outlook.

About TaskFire

TaskFire (formerly Todo Cloud by Appigo) is made by TaskFire, LLC in Lehi, Utah. It grew out of Todo, one of the early to-do list apps for iPhone, and Todo Cloud, and people have created 70M+ tasks with it. Learn more about TaskFire. Questions? Email support@appigo.com.

Frequently asked questions

Is Microsoft To Do free?

Yes. Microsoft To Do is free with a Microsoft account, and work and school accounts get it through eligible Microsoft 365 plans. TaskFire has a free plan, and Premium costs $2.99 a month or $30 a year.

Does Microsoft To Do work on Mac and iPhone?

Yes. Microsoft To Do has apps for iOS, Mac, Windows and Android, plus a web app. TaskFire has apps for iPhone, iPad and Mac plus a web app, but no Android or native Windows app.

Does Microsoft To Do sync with Outlook?

Yes. Microsoft To Do stores tasks in Exchange and integrates with Outlook Tasks. TaskFire integrates with Google Calendar and Slack on its Premium plan instead.

Is TaskFire a good Microsoft To Do alternative?

Yes, if you mainly use Apple devices and want more organizing power, such as custom Smart Lists that filter across all your lists. If you use Windows, Android or Outlook, Microsoft To Do is the better fit.

Sources

TaskFire vs Microsoft To Do: Honest Comparison (2026)